The information we collect will be the information necessary to supply you with those products, services or information you order or request from us, and will not be used for any other purpose.
We will not collect sensitive information such as ethnic origin, religious or philosophical beliefs, sexual preferences or health.
We will collect, but only to the extent necessary to meet your request for our products or services, your membership of political, trade or professional association. For example, production of name tags for the XYZ Association would require us to record your membership of that association.
b) Employees
We will collect information to assist employees in their application for an employment position with us. This information may include:
(i) Your employment history and contact details,
(ii) Any personal and professional referees,
(iii) Your educational history,
(iv) Your affiliation with any trade or professional associations.
c) Trade Suppliers
We will collect financial information from you to the extent necessary to facilitate our financial dealings with you. This may include:
(v) Your bank name and account number,
(vi) Referees to assist in the assessment of your business.

2) How we collect the information
(a) Customers and Potential Customers
Generally, we collect personal information from you at the time you request supply of our products, services or information. This can be by telephone, facsimile, email, internet or other direct communications between you and us. For Photo ID Cards, and or Name Tag Cards, and or Membership Cards, we can also obtain information about you from third parties.
The information obtained is the information necessary for us to supply you with our products, services or information you have requested, or a third party acting on your behalf has requested.
The third parties include, but are not restricted to:
(i) Schools issuing you with an Identity Card,
(ii) Employers or other Organisations issuing you with an Identity Card,
(iii) Organisors of Conferences, Meetings, Trade Shows, Expositions who want you to wear an identity card during their event.
(iv) Sporting Clubs, Professional and Trade Associations, Hobby Clubs and any other organization to whom you belong and want you to possess an identity card signifying your membership,
(v) Third parties may also request us to supply data about you, including your photographic image, on CD-ROM.
(b) Employees
We collect personal information from you at the time you apply for a position with us. This can be by telephone, facsimile, email, internet or other direct communications between you and us and any third party referee you nominate in your employment application.
(b) Trade Suppliers
We collect personal information from you at the time we apply for Trade Credit from you, and or commence a trading relationship with you. This can be by telephone, facsimile, email, internet or other direct communications between you and us and any third party referee you may have nominated.

3) Why we collect the information
We collect this information in order to undertake and complete the many transactions we have with our customers, suppliers, employees and other parties with whom we do business, and to administer the many products and services we provide and to maintain the business relationships we have that enable us to carry on our business.

Personal information may also be used for keeping our customers informed of the many products and services we have, which may include using it for direct marketing.

4) How we store the information
We store personal information on a combination of secure computer storage facilities and paper based files and other records. We have taken a number of steps to protect the personal information we hold from misuse, loss and unauthorised access, modification or disclosure.

We will take reasonable steps to securely destroy or permanently de-identify personal information when we no longer need it.
We use generally accepted technology and security so that we are satisfied that your information is transmitted safely to us through the internet or other electronic means.

5) How you can ensure our information is accurate
We will take steps to ensure that personal information we hold is accurate, complete and up-to-date. If you think that we hold information that is incorrect in any way, please contact us and we will take all reasonable steps to remedy the error to your satisfaction.
Following a request, we will provide you with a copy of personal information we hold about you in accordance with our obligations under the Privacy Act. We may charge a fee for retrieving this information (we will inform you of the fee before providing the information). Please note that there are some circumstances set out in the Privacy Act where we may refuse your request.

6) Do we give your information to anyone else?
We may disclose personal information about our customers and potential customers, including card-holders with personal data, to third party contractors, service providers and customers and other third parties who help us operate our business. We require these third parties to bound by, and to abide by, the National Privacy Principles in the Privacy Act (Cth) 1988 (“Privacy Act”).
Specifically, we may provide personal information to the Private and Public Operators of the Public Transport System in any state of Australia. The information provided will be restricted to the information we collect that is required by us to produce an Identity Card, and will include name, photo, date of birth, school you attend, year level and any school identifying codes or numbers.
We will provide personal information if required to do so for legal reasons, such as a court order, or other legally enforceable demand(s) to do so.

7) About this Privacy Policy Statement
We may update our policies and this Privacy Policy Statement from time to time. The latest version is published on our web site at www.ezitag.com.au and is available in print at our office, or by contacting us shown below.

8) Contacting Us
If you have any questions about or policies, if you wish to update the information we hold on you, wish to make a complaint or to receive a copy of our latest Privacy Policy Statement, please contact us:

Mark Rae
Privacy Officer
EziTag Systems
74 Ricketts Road
PO Box 319
Mount Waverley, 3149, Victoria, Australia
Telephone: +61 [0]3 9545 5401 or Toll Free 1800 240 366
Facsimile: +61 [0]3 9548 8902